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Receives communications from the international organization and disperses to the region.
Maintains the internal communication channels among the region, chapters, and individual members.
Dispenses information via email to chorus leaders, directors, etc., such as International Updates, regional events information, etc.
Develops and maintains the regional leadership database with input from the RMT.
Develops and maintains a list of all chapter officers and distributes to RMT.
Is responsible for regional website design, implementation and maintenance, with input from the Marketing Coordinator.
Is responsible for the creation and distribution of the regional directory.
Is responsible for the creation and distribution of regional newsletters.
Is responsible for keeping an up-to-date regional membership database and/or email group.
Maintains a clear and complete record of regional meetings and activities.
Is responsible for the recording and preparing minutes of all meetings of the RMT.
Distributes copies of minutes to members of the team, regional chapters, and the Meetings and Corporate Services Department at international headquarters.
Records email decisions and minutes at the next meeting.
Prepares correspondence for the RMT as needed or requested.
In consultation with the RMT, prepares and submits year-end State of the Region Report to Meetings and Corporate Services Department at International headquarters by established deadline.
Attends RMT meetings/training sessions.
Maintains contact with appropriate staff meetings at international headquarters.
Maintains comprehensive records and forwards materials to successor.
Trains her successor.
Appoints staff to assist in the implementation of her responsibilities.
SKILLS REQUIRED:
Relevant regional service or equivalent related experience
DIRECTORS' COORDINATOR – Elected by the directors in the region
JOB DUTIES:
1. Represents the interests of regional directors on the RMT.
2. Communicates with directors to assess their needs, provide education, mentoring and resources.
3. Communicates directors' and their chapter needs to Education Coordinator & Regional Management Team as needed.
4. Provides and facilitates a forum for directors at regional events.
5. Schedules Regional faculty visits to choruses.
6. Presents all Requests for Payment for chorus visits, along with receipts, to International for reimbursement to the region as well as presenting them to the Finance Coordinator for reimbursement to faculty.
7. Develops annual budget for Director Coordinator duties.
8. Works with Awards Chair to give Director awards.
9. Communicates regularly with Directors to advertise & encourage attendance at Director Education events, competition involvement, congratulate successes, and represent opportunities available.
10. Provides help and guidance for directors in distress/need.
11. Maintains contact with appropriate staff members at international headquarters.
12. Maintains comprehensive records and forwards materials to successor.
13. Trains her successor.
14. Appoints staff to assist in the implementation of her responsibilities.
SKILLS/QUALIFICATIONS
1. Experience as associate, assistant, or front-line director
2. Demonstrated knowledge of the barbershop style
3. Demonstrated ability to communicate effectively
4. Demonstrated ability to facilitate discussions/meetings
5. Demonstrated ability to synthesize information and present it accurately and effectively
6. Knowledge of directors' needs (information gathering)
7. Knowledge of Director Certification Program (DCP)
8. Negotiation skills
9. Accessible and approachable
EDUCATION COORDINATOR – Recommended by the Regional Leadership, approved by International Education Direction Committee
Attends all RMT meetings and training sessions.
Discusses educational plans and ideas with the RMT to gain perspective and input.
Is invited to attend meetings of the Convention Steering Committee and performs any duties outlined in the Guidelines for Regional Convention and/or requested by the CSC.
Submits a budget request for the upcoming fiscal year by the Finance Coordinator's deadline.
Presents all requests for payment, along with receipts, to the Finance Coordinator on the approved RP form.
Maintains contact with assigned Buddy Choruses and relays information about them at RMT meetings or other times, when necessary.
Provides a monthly activity/accountabilities report to all RMT.
Prepares an annual report to the Team Coordinator for distribution to all chapters at the RAH.
Is constantly seeking out future leaders to fulfill the goals and responsibilities at the regional level.
Transfers files and records to successor at end of term.
Assists in training successor.
Maintains contact with the appropriate staff members at international headquarters.
SKILLS REQUIRED:
Relevant regional service or equivalent related experience
Supervisory/management experience
Demonstrated knowledge of barbershop style
Demonstrated ability to assess educational needs of targeted learners
Experience in planning curricula for educational events
Ensures all financial resources are accounted for in an effective and efficient manner. - Coordinates long range financial plan with other team members.
Prepares and submits annual budget.
Manages bank accounts and investments and keeps accurate and current records of all financial transactions.
Receives all funds paid to region and issues all payments.
Negotiates contracts for equipment and services.
Holds sole authority to sign contracts on behalf of the region.
Coordinates projects to raise non-dues income.
Presents financial reports at RMT meetings.
Prepares annual financial statement and files tax forms.
Submits accounting records for audit at the close of the fiscal year.
Provides advice and training to chapter treasurers.
Files annual 990 tax form with the Internal Revenue Service by September 15 for the preceding year ending April 30.
Provides financial information to complete application for corporate gifts/grants.
Maintains contact with appropriate staff members at international headquarters.
Maintains comprehensive records and forwards materials to successor.
Trains her successor.
Appoints staff to assist in the implementation of her responsibilities.
SKILLS REQUIRED:
Relevant regional service or equivalent related experience
Thorough knowledge of accounting systems
Experience in financial management (budgeting, investing)
MEMBERSHIP COORDINATOR – Elected by the members of the region
Represents the interests of chapter management and membership on the RMT.
Communicates president/team leader and chapter needs and issues to the RMT.
Provides and facilitates a forum for presidents/team coordinators at regional events.
Instills in the members of her region an awareness of their relationship to the organization, to the region, and to other choruses.
Develops a plan, in conjunction with the Education Coordinator, to teach chapters in revitalization ways to attract new members and retain existing ones.
Plans and implements programs in the areas of membership growth and retention.
Works in coordination with the Marketing Coordinator on membership growth and retention plans.
Visits and maintains regular contact with chartered chapters to promote membership growth and retention programs.
Guides prospective chapters through the "Steps Toward Chartering" program.
Assists chapters in revitalization with growth and retention programs.
Develops support staff to assist in planning and implementing programs.
Appoints a Chapter-At-Large Coordinator to ensure CAL members' awareness of and inclusion in regional events, programs, and publications.
Appoints a Chapter Coordinator to maintain regular contact with chapter presidents/team leaders to assess and communication chapter needs to the Membership Coordinator
Maintains contact with appropriate staff members at international headquarters
Maintains comprehensive records and forwards materials to successor.
Trains her successor.
SKILLS REQUIRED:
Relevant regional service or equivalent related experience
Demonstrated ability to communicate effectively
Demonstrated ability to facilitate discussions/meetings
Demonstrated ability to synthesize information and present it accurately and effectively
Knowledge of members’ needs (information gathering)
Regional YWIH Coordinator is appointed by the Education Coordinator to facilitate youth outreach activities and education.
The coordinator’s position is mainly administrative. She receives information and suggested activities through the international education department at international headquarters.
Her focus is to help chapters inform their local school districts of the availability of the Young Women in Harmony materials and to ensure the visibility of the program by organizing representation at state conventions of NAfME; the National Association for Music Education (formerly MENC).
The Young Women in Harmony coordinator’s position includes publicity for the Rising Star Quartet contest, held annually in conjunction with a regional event. The contest is open to female singers 25 and younger. Regions are encouraged to bid for the ability to host the Rising Star Contest.
Regional coordinators encourage participation and may organize preliminary contests at regional educational events. More information about the Rising Star Quartet contest can be attained by contacting international headquarters.